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Business Support adjunct Tempo Inteiro:

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adjuncts

Business Support adjunctFull-TimeNEW

 

WFP

About WFP


The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide. The mission of WFP is to help the worldachieve Zero Hungerin our lifetimes. Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

Standard minimum qualifications


   » suitable education Completion of secondary school education;
   » practice: Four or more years of progressively responsible work practice in the relative business stream with practice in general administrative work.

Knowledge & expertise:


   » Proficient in the use of office equipment and computer software packages, such as Microsoft Word;
   » Knowledge of work routines and methods in order to complete processes under minimal supervision;
   » Uses tact and courtesy to give and receive information to a wide variety of individuals;
   » capability to identify data discrepancies and rectify problems requiring attention;
   » capability to offer guidance or basic on-the-job training to more junior staff;
   » Language: General Service (Headquarters): Fluency (level C) in English language. Fluency (level C) or intermediate knowledge (level B) of another official language may be required depending on the location of the post or area of responsibility.

Organizational context


These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the significant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the significant Head of Unit, Chief, or the designate.
At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

Job purpose


To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

Key accountabilities (not all-inclusive)


   » Gather information with clear direction to support the drafting of documents and preparing reports by other staff;
   » Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients;
   » Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources;
   » Provide revision and proof-reading services for standard documents, to contribute to the development of accurate documentation;
   » Take responsibility for the maintenance of set standard systems and files, to ensure information is accurate and readily available for the function;
   » Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work;
   » Take responsibility for data integrity to facilitate availcapability of accurate information in corporate systems;
   » Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards;
   » Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff..

4Ps CORE ORGANISATIONAL CAPABILITIES

Purpose


   » Understand and communicate the Strategic Objectives: Helps teammates articulate WFP's Strategic Objectives;
   » Be a force for positive change: Suggests potential improvements to team's work processes to manager;
   » Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates;
   » Make our mission visible in everyday actions: Articulates how own unit's responsibilities will serve WFP's mission.

People


   » Look for ways to strengthen people’s expertise: Trains junior teammates on new expertise and capabilities;
   » Create an inclusive culture: Seeks opportunities to work with people from different backgrounds;
   » Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work;
   » Create an "I will"/"We will" spirit: Tracks progress toward goals and shares this information on a regular basis with manager.

Performance


   » Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues;
   » Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency;
   » Make commitments and make good on commitments: Takes responsibility for own tasks and notifies manager as soon as possible of potential delays in meeting deadlines or commitments;
   » Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.

Partnership


   » Connect and share across WFP units: Suggests opportunities for partnering with other units to manager;
   » Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals;
   » Be politically agile & adaptable: Develops an knowledge of the value of WFP's teams and external partners in fulfilling team's goals and objectives;
   » Be clear about the value WFP brings to partnerships: Aligns own activities with manager's priorities to fulfill internal and external partner needs.

RECOMENDADO PARA SI

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Job Overview

   »Date Published: Posted 1 min ago
   »Expiration date: August 21, 2019
   »Job location: Quilimane
   »listing title: Business Support adjunct
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Tipo de empresa Empregador
Data de publicação: 2019201920192019/0808/2020 / Viewed 83 times
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